Sending save-the-date cards for all-inclusive destination weddings helps your guests plan to attend. Advance notice of the wedding date and travel plans gives your guests time to request time off of work, book flights, and reserve hotel rooms at your chosen resort. Try to send notifications to your guests six to twelve months before your wedding date. Here are some details to confirm before you send save-the-dates for your destination wedding:
Event Details
Confirm the date, city, and ceremony or reception venues for all inclusive destination weddings before inviting guests. Including the wedding date and venue address on save-the-date cards helps your guests start making travel plans. Including accommodation details allows friends and family to secure hotel rooms in the same resort. Some resorts allow wedding parties to book rooms in blocks to help guests celebrate together. Inform your guests whether they must arrange travel to and from the airport or whether the wedding planner will arrange transport upon arrival.
Wedding Itinerary
Create an outline of the schedule of events surrounding your wedding so guests will be informed of all planned activities. This schedule should include travel dates, pre-wedding festivities, the ceremony, the reception, and any group meals or activities. Complete and confirm these itineraries before sending save-the-dates to prevent guest confusion if your plans change. Send itineraries electronically to guests who have RSVP’d, and add printed copies to welcome bags for quick reference. This documentation reduces confusion about each day’s timing and details.
RSVP Method
Determine how and when you want your guests to RSVP before you send save-the-date cards. Add this information to the card so you can finalize your guest list as soon as possible. A digital RSVP platform simplifies monitoring attendee responses since it tracks plus-one requests and meal selections in one dashboard. Some wedding planning services allow you to contact guests who have not yet responded to the invite. Gathering your final headcount allows your wedding planner to create accurate plans for catering, seating charts, and room reservations.
Culture and Customs
Compile a list of cultural insights about the wedding locale and ceremony and include them with your invite. This information helps guests avoid unintentional faux pas in religious venues and sacred sites. Alert visitors to familiar practices like greeting rituals, dining etiquette, traffic norms, tipping expectations, and other regional habits. Understanding the culture allows friends and family to interact respectfully and blend into the new environment.
Wedding Website
Replace mailed save-the-dates with digital versions accessible via a wedding website for a reliable and inexpensive alternative. This approach lets you continually update event details rather than sending paper versions with outdated information. Websites for all inclusive weddings can provide interactive maps, photo galleries, video messages from the couple, and links to group rates for accommodations. Putting all the details into a central digital hub simplifies guest planning and gives them access to current information.
All-Inclusive Offerings
Select an all inclusive wedding package before inviting your guests. This will help you and your wedding planner choose packages that include venues, vendors, and accommodations. On-site wedding planners oversee every aspect of your wedding events to help them operate smoothly. They handle reservations, negotiations, and itinerary details to help you focus on moments with family and friends. Confirming your all inclusive package before sending your save-the-dates allows you to give your guests accurate information about the trip.
Organize All Inclusive Destination Weddings
Save-the-date cards help your guests prepare to attend all inclusive destination weddings. Sending your invites out early allows ample time for booking travel and accommodations. Contact a destination wedding planning company today to learn more about creating a meaningful wedding.
